BYLAWS OF THE DEER HARBOR COMMUNITY CLUB
A NONPROFIT CORPORATION
AS AMENDED MAY 13, 2011
Article I: Organization
The name of this nonprofit corporation is the Deer Harbor Community Club.
Article II: Nonprofit Purposes
The following are the purposes for which this corporation has been organized.
Section 1. Internal Revenue Code Section 501(c)(3) Purposes
Exclusively for one or more of the purposes as specified in Section 501(c)(3) of the Internal Revenue Code, including for such purposes, the making of distributions to organizations that qualify as exempt organizations under 501(c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Section 2. Specific Objectives and Purposes
a. To solicit and obtain funds for the sole purpose of renovating and maintaining the Deer Harbor Community Club on Orcas Island. The Club is a public building owned by the Corporation and will be used solely as a gathering place for the advancement of community well-being.
b. To provide programs to educate and entertain the general public, and specifically the Deer Harbor Community.
c. To sponsor seminars and other educational events where community, environmental and other leaders, governmental and organizational representatives, and other concerned members of the public and government may meet to exchange ideas.
d. To expand and redefine our program from time to time, as necessary, to meet the continuing challenge of maintaining a high level of community spirit in Deer Harbor.
Article III: Membership
Membership in this corporation shall be open to all who are, or have been residents of Deer Harbor, who own, or have owned property in the Deer Harbor area, and who promote the wellbeing of the Deer Harbor community.
Article IV: Termination of Membership
Membership shall terminate if dues become delinquent by the November meeting.
Article V: Meetings
The regular meetings of the corporation shall be held at the Deer Harbor Community Club on the second Friday of each month. The May meeting shall constitute the annual meeting each year.
Article VI: Cancellation of Meeting
a. A regular club meeting, in an emergency, may be canceled by the Board of Directors at the president’s request, providing members are notified of the cancellation.
b. Notification will be delivered by mail, hand, or electronic means.
Article VII: Dues
The annual dues shall be payable at the annual meeting. The amount of the dues shall be decided by a majority vote at the annual meeting.
Article VIII: Voting
Each qualified (paid-up) member is entitled to one vote (two per household).
Article IX: Quorum
A quorum for transacting business at a regular meeting shall be fifteen qualified members present.
A quorum for transacting business at a Board of Director’s meeting shall be a majority of the officers, director-at-large and trustees.
Article X: Officers/Director-at-Large
a. The business of this corporation shall be managed by a board of directors consisting of three trustees and a president, vice president, secretary, treasurer, immediate past president and one director-at-large, all of whom shall be elected by a majority vote of qualified members at the annual meeting.
b. No president shall serve for more than two consecutive terms.
c. Each trustee shall be elected for a three-year term, but only one trustee’s term shall expire each year.
d. All other officers and director-at-large shall be elected for a one-year term.
e. All officers shall be members in good standing of the Deer Harbor Community Club.
f. All newly elected officers shall begin their terms of service at the regular July meeting following their election and shall serve through the regular June meeting when their terms expire.
Article XI: Duties of the Board of Directors
Trustees are custodians of the real property and shall make recommendations to the Club on all matters pertaining to Club property, its use, repairs, and construction; a majority vote by members present at any meeting shall pass recommendations. Should they choose, they can audit the treasurer’s books prior to the annual meeting each year.
The president shall preside at all meetings, shall be responsible for seeing that all Club business is duly executed and may call special meetings when deemed necessary or upon the request of the members of the Club, provided in each case, all members are advised of the meeting in the appropriate fashion.
c. Vice President
The vice president shall assist the president and carry out all duties of the president whenever the president is unable to do so.
The secretary shall keep minutes of all board meetings and shall record all motions made by the general membership. Additionally, the Secretary shall keep a list of all members, preside in the absence of the president and vice president, keep copies of the Articles of Incorporation, Bylaws and Standing Rules, and shall arrange for a host for each regular meeting.
The treasurer shall have charge of all funds of the Club, shall deposit all funds in a local bank, shall keep records of all dues paid, shall make a report at each board meeting, and shall give an annual report at the annual meeting.
f. Immediate Past President
The immediate past president shall provide wise counsel and insight regarding past issues that may be relevant to the new Board of Directors.
The member-at-large shall perform tasks as directed by the president.
Article XII: Board of Directors
a. The Board of Directors shall consist of the trustees, officers, director-at-large, and president of the Deer Harbor Women’s Auxiliary.
b. The board of directors may meet on a regular basis throughout the year or at the president’s request. Minutes of all meetings shall be kept by the secretary.
c. Vacancies in the Board of Directors shall be filled by a vote of the general membership, except for the President of the Auxiliary, whose election is the sole responsibility of the Deer Harbor Women’s Auxiliary.
d. No person serving on the Board of Directors shall, for reason of his/her office, be entitled to receive any salary or compensation for work done on behalf of the corporation.
Article XIII: Committees
a. Nominating Committee
The president shall appoint a committee of three members at the regular meeting preceding the annual meeting. Said committee shall present an eligible member for each elective office at the annual meeting. Other nominations for each office may be made from the floor at that time. If two or more members are nominated for the same office, election for that office shall be by secret ballot.
b. Deer Harbor Women’s Auxiliary
The Deer Harbor Women’s Auxiliary is a standing committee of the Deer Harbor Community Club. The Auxiliary raises funds to assist in the preservation and maintenance of the historic Deer Harbor schoolhouse building. The Auxiliary members serve as active volunteers who contribute to the wellbeing of Deer Harbor and the island community by participating in fundraising, charitable, education and entertainment activities. The treasury of the Auxiliary is dedicated to the operations of the Deer Harbor Community Club building and charitable works that benefit the Deer Harbor and island community.
c. Additional Committees
Should the need arise, the president can create additional committees for the maintenance of the Deer Harbor Community Club building for the wellbeing of the Deer Harbor Community.
Article XIV: Amendments
a. The Articles of Incorporation and the Bylaws may be amended at any regular meeting by a two-thirds vote of the members present, providing ten days notice has been given to all voting members of the proposed amendments and date of the meeting.
b. A committee of five shall be appointed by the president to prepare and present proposed amendments.
c. Proposed amendments and standing rules may be amended at any meeting by a majority vote of members present.
Article XV: Parliamentary Authority
Authority for procedures not covered in the bylaws shall be by Robert’s Rules of Order.
Article XVI: Rental of Building
Rules governing rental of the building shall be on file with the treasurer.
Article XVII: Official Notification
Official notification shall be delivered by mail, hand, or electronic means.
Incorporated with the State of Washington in 1972
Federal 501(c)(3) Status